Square Appointments alternatives: 5 client booking apps in 2026
What to use instead of Square Appointments outside its eight countries or without the $49 Plus plan: YouBooked, Setmore, Fresha, Booksy and Calendly. Checked 22 September 2026.
In short
Square Appointments works in eight countries only and puts Google Calendar, stock and permissions behind the Plus plan at $49 a month. If you are in another country or run everything from a phone, the closest replacement is YouBooked: $9.99 a month for two seats with two-way Google Calendar, consumables and personal prices, email and Telegram reminders, no commission. If you need booking without a subscription and payment collection, Setmore; a salon with a till and a marketplace, Fresha or Booksy; calls with integrations, Calendly.
Why people look for a Square Appointments replacement
The reasons we hear most often, with the numbers behind them as of 22 September 2026:
- Available only in the US, Canada, the UK, Ireland, Australia, Japan, France and Spain: outside them you cannot open an account.
- Google Calendar, stock, shifts, commissions and permissions only on Plus at $49 a month per location.
- Card processing at 3.3% + 30¢ per online payment on the free plan.
- Sync, shifts, permissions and commissions are set up in the web dashboard, not the app; the interface comes in 5 languages.
5 Square Appointments alternatives
US prices as of 22 September 2026. Each service says who it is for, what it costs and where it falls short.
YouBooked
An independent professional or a team of up to 20 who run bookings from a phone and do not want to give up a share of each client.
Price: Premium $9.99 a month or $59.99 a year (≈ $5 a month) for two seats; team packs from $39.99 for 5 seats. Without a subscription, only the calendar and client base for one person.
Pros
- No commission on bookings or on clients
- Automatic email and Telegram reminders in any country, WhatsApp in one tap
- Two-way Google Calendar, consumables and personal prices included in the subscription
- 9 interface languages, including Arabic, Japanese and Chinese; everything managed from the phone
Cons
- No online payments or deposits
- No marketplace and no automatic SMS
- No web dashboard and no roles or permissions
Setmore
A team of up to four that wants online booking without a subscription and payment collection.
Price: Up to 4 users without a subscription; Pro $12 per user a month or $5 billed yearly.
Pros
- Online booking is part of the free plan
- Payment through Stripe, Square and PayPal
- A booking page in 32 languages, four permission levels
Cons
- SMS on Pro only, and not sent to more than 200 countries and territories, including Germany, France, Spain and Russia
- No stock and no personal prices
- Interface in 4 languages; the app holds up to 6 staff, the rest is on the web
Fresha
A salon that needs deposits, a till, gift cards and a marketplace with a flow of clients.
Price: $19.95 a month per professional and $14.95 per team member, 7-day trial. Plus 20% of a marketplace client's first visit ($6 minimum) and 2.79% + $0.20 per online payment.
Pros
- Deposits against no-shows
- A till, gift cards and a loyalty program (add-on at $59.95 a month)
- Email, SMS and WhatsApp reminders: 100 messages a month included
- Two-way Google Calendar sync
Cons
- 20% for a new marketplace client, even one who merely viewed your profile
- No free plan
- The salon website and some settings are desktop only
Booksy
A salon with a receptionist, a till and clients from the marketplace.
Price: $29.99 a month plus tax and $20 per staff member, 14-day trial. Boost brings marketplace clients for 30% of the first visit ($10 to $100); you can leave it off.
Pros
- A marketplace with a ready flow of clients
- Online payments, deposits and a till
- SMS and push reminders at no extra charge
- Shifts, staff commissions and five permission levels
Cons
- Pricier than the rest of the list: $29.99 plus $20 per staff member
- No Google Calendar sync, only an .ics import
- Some settings only in the web version or on a tablet; no Russian, Arabic or Japanese
Calendly
Online meetings and calls: consultants, sales, hiring.
Price: One event type without a subscription; Standard $12 a month or $10 billed yearly; Teams $20 or $16 per user.
Pros
- More than 100 integrations: Zoom, Google Meet, CRMs, forms
- Payment through Stripe and PayPal with no Calendly cut
- Round-robin and meeting routing for teams
Cons
- No per-client prices, no client base with history, no stock
- Calendars, integrations and the team are set up in the web version only
- SMS on credits and only from the Standard plan
Which one fits whom
In short, by situation:
- A professional or a team in any country who run everything from a phone: YouBooked.
- A team of up to four that wants online booking without a subscription and payments through Stripe, Square or PayPal: Setmore.
- A salon with deposits, a till and a marketplace: Fresha or Booksy.
- A consultant whose booking is a Zoom call: Calendly.
- If you are in one of the eight countries, run a Square till and need deposits, stay: nothing else on this list offers booking without a subscription with SMS and deposits.
How the list was made
The list holds the services that do the same job as Square Appointments: client booking, reminders and a calendar for a professional or a small salon. Calendly is included because people often try it for bookings, although it is built for meetings. The order follows how well a service covers an independent professional's needs without a commission; YouBooked comes first because it is our product, and every card, ours included, lists its cons.
All prices are US prices in dollars, from the official pricing pages and help centers on the date checked; YouBooked's are from the App Store. We do not use store ratings or reviews: they depend on a product's age and country. Every service has a detailed comparison with YouBooked on a dozen or more criteria; the link is on its card.
How to move from Square Appointments
Export the client list from Square Appointments as CSV and import it into the new service; YouBooked can also take clients from your phone contacts. Appointment history usually does not carry over: you create upcoming visits in the new calendar and keep the old one until its last appointment.
Then replace the booking link in your profile, signature and messages to clients, and send the new one to regulars on WhatsApp. The step-by-step guide for Square Appointments is in its comparison with YouBooked.
Frequently asked questions
Sources
- Square: sync your personal calendar
https://squareup.com/help/us/en/article/5387-sync-your-personal-calendar-with-square-appointments
- Square Go
https://squareup.com/us/en/appointments/square-go
- Fresha pricing
https://www.fresha.com/pricing
- Booksy pricing
https://biz.booksy.com/en-us/pricing
- Calendly pricing
https://calendly.com/pricing
- Square Appointments pricing
https://squareup.com/us/en/appointments/pricing
- Setmore pricing
https://www.setmore.com/pricing
- YouBooked on the App Store
https://apps.apple.com/app/apple-store/id6745752738?pt=127827466&ct=site&mt=8
- YouBooked help center
https://docs.youbooked.app
Facts checked: September 22, 2026 · Updated: September 22, 2026 · YouBooked team
Service names belong to their owners; YouBooked is not affiliated with any of them. Facts about competitors come from their official pricing pages and help centers on the date checked; "no" means the feature is not described there. Found an inaccuracy? Email support@youbooked.app and we will check and fix it.